Procurement Management   Program Procurement Management process ensures the competitive acquisition of goods and services. Procurement Management Checklist Prepare a Procurement Management Plan. The procurement management plan identifies products and/or services to purchase in support of the programs Scope of Work.  The plan will define how the relationship between the District and the contracted vendor will be managed; outline the types of contracts to be used; the evaluation criteria, and the timeframe in which to procure the goods and/or services; ensure that a valid, approved contract is in place before work begins; and defines the acceptance criteria of the goods and/or services to be rendered. Note: The Procurement Plan is used to manage the relationship with the contract seller ensuring that: A valid, approved contract is in place prior to contractors beginning work on the program The goods and/or services ordered from contractors have been satisfactorily received prior to payment All Procurement must adhere to DC regulations and follow a competitive bid process   Create an Acquisitions Segmentation Plan. The acquisitions segmentation plan allows the program manager to anticipate the procurement of planned resource expenditures across the life of the program.  The tool permits the program to anticipate the different phases, product variations, or time-dependent segments of the program. Create the Program Solicitation Plan. The solicitation plan is used to identify the requirements of a product and potential procurement sources. The District uses a competitive bid process for all goods and services procured for a program. Service contracts over $25,000 must include a statement of work (SOW) that specifically identifies the responsibilities of the District and the contractor, as well as program completion criteria. It is the responsibility of the program/project manager to ensure the involvement of the DC Office of Contracting and Procurement (OCP) prior to opening discussions with potential contractors. Track Procurements According to the Technology Acquisition Plan. It is the responsibility of the program manager to implement an automated process, system, or tool to: Track the various stages of the program's purchase orders (PO) and delivery orders (DO) Track the accruals and amounts remaining on each PO and DO Ensure that the sum of the DO and PO accruals does not exceed the authorized program budget The system should contain the PO or DO number, the OCTO subproject number, the SOAR project number, the vendor, and the amount of the PO or DO.