Scope Management and Program Initiation
Scope Management and Program Initiation are the processes of clearly identifying what is to be delivered by the project.
Scope Management Planning
- Develop the Business Case: This is used to justify the District’s investment in a capital IT program. Appropriate means of justification include the cost/benefit derived from the program, the program’s return on investment, and its payback period.
- Prepare a Concept of Operations Plan: This plan provides the conceptual overview of a proposed program. It describes the services/products to be delivered, the delivery timetable, the business needs to be satisfied, and ways in which the solution supports the District’s Information Technology Strategic Plan.
- Identify Program Funding Sources: A funding source consists of SOAR funding accounts appropriated to a specific District program by the Chief Financial Officer. Identify all funding sources for the proposed program and confirm the availability of the funds in the designated SOAR accounts.
Note: Funding sources can also be identified as any transfer or reprogramming of funds from one entity to another (via an MOU or DOU), or from a previous fiscal year (e.g. unspent encumbered funds) to the current fiscal year.
Develop a Resource Procurement Strategy: Evaluate which project objectives can best be met by procuring products or services outside of the performing organization. Also, determine the best approach and timeline for procuring those solutions.
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